# Agentic Workflows

{% hint style="success" %}
**Audience:** Administrators, Developers, Solution Architects

**Purpose:** Introduces <code class="expression">space.vars.automations</code> as the execution layer of the <code class="expression">space.vars.Kizen\_company\_name</code> platform, establishes a mental model for how they work, and prepares readers to progress into Core Concepts, Triggers, Execution, and API guidance.
{% endhint %}

## Overview

<code class="expression">space.vars.automations</code> are the mechanism through which <code class="expression">space.vars.Kizen\_company\_name</code> responds to events, processes logic, and takes action, such as connecting data changes, time-based conditions, and external signals to meaningful outcomes without requiring manual intervention each time. They operate asynchronously in the background, executing a configured sequence of steps against a specific <code class="expression">space.vars.entity</code> or globally across the platform.

<code class="expression">space.vars.automations</code> are designed to handle ongoing, event-driven <code class="expression">space.vars.workflows</code>, not to backfill historical data, replace reporting, or substitute for manual data entry and UI configuration. Understanding this distinction upfront helps you design <code class="expression">space.vars.automations</code> with accurate expectations about when and how they run.

### When to Use Agentic Workflows

<code class="expression">space.vars.automations</code> are the right tool when you need <code class="expression">space.vars.Kizen\_company\_name</code> to respond to something and take action automatically. Common use cases include:

* Sending a follow-up communication when a <code class="expression">space.vars.entity</code> reaches a specific stage or a form is submitted
* Assigning ownership, updating fields, or creating related <code class="expression">space.vars.entities</code> based on data changes or incoming webhook signals
* Running a scheduled sequence of actions against a set of <code class="expression">space.vars.entities</code> on a recurring basis
* Coordinating multi-step <code class="expression">space.vars.workflows</code> across <code class="expression">space.vars.objects</code>, such as notifying a team, updating a status, and scheduling an <code class="expression">space.vars.activity</code>, without manual intervention at each step

***

## Agentic Workflows Mastery Checklist

Explore the following topics to understand how <code class="expression">space.vars.automations</code> are configured and used in <code class="expression">space.vars.Kizen\_company\_name</code>.

**Core Knowledge**

* [ ] [What an Agentic Workflow is and how it differs from manual processes and reporting](/docs/concepts/agentic-workflows/agentic-workflow-core-concepts.md#overview)
* [ ] [How Agentic Workflows fit into Kizen's overall platform as the execution layer](/docs/concepts/agentic-workflows/agentic-workflow-core-concepts.md#conceptual-model)
* [ ] [The Event → Steps → Execution → Completion mental model and how to apply it to a real workflow](/docs/concepts/agentic-workflows/agentic-workflow-core-concepts.md#conceptual-model)

**Agentic Workflow Types & Initiation**

* [ ] [The difference between Record-scoped and global Agentic Workflows and when to use each](https://developer.kizen.com/docs/concepts/pages/Dm8CxFar4ucDVW1D6pN5#record-scoped-vs.-global-agentic-workflows)
* [ ] [How to start an Agentic Workflow manually, from a record, in bulk, or from another Agentic Workflows](/docs/concepts/agentic-workflows/starting-agentic-workflows.md)

**Triggers**

* [ ] [How triggers define when and why an Agentic Workflow starts](/docs/concepts/agentic-workflows/agentic-workflow-triggers.md)
* [ ] [The difference between action-based, scheduled, and webhook triggers](/docs/concepts/agentic-workflows/agentic-workflow-triggers.md#trigger-types)
* [ ] [How trigger timing, throttling, and async evaluation affect when an Agentic Workflow runs](https://developer.kizen.com/docs/concepts/pages/hm9BhjBAp16Wpn4tGO2I#trigger-event-time-vs.-evaluation-time)

**Conditions, Goals & Variables**

* [ ] [How condition steps evaluate logic and route execution down a yes or no path](/docs/concepts/agentic-workflows/agentic-workflow-conditions.md#what-are-conditions)
* [ ] How goals differ from conditions and delays, and when to use them — see Agentic Workflow Goals **(Topic Coming Soon)**
* [ ] How variables are defined, evaluated, and used across steps — see Agentic Workflow Variables **(Topic Coming Soon)**

**Actions**

* [ ] [The full range of available action step types and how each behaves](/docs/concepts/agentic-workflows/agentic-workflow-actions.md#types-of-agentic-workflows-actions)
* [ ] [How action types vary by Agentic Workflow context and Object type](/docs/concepts/agentic-workflows/agentic-workflow-actions.md#system-behavior-of-agentic-workflow-actions)

**Execution & Processing**

* [ ] [What it means for Agentic Workflows to execute asynchronously and what that implies for data consistency](/docs/concepts/agentic-workflows/agentic-workflow-execution-and-process-model.md#asynchronous-processing-model)
* [ ] [How execution state, step history, and traceability work](/docs/concepts/agentic-workflows/agentic-workflow-execution-and-process-model.md#save-and-activation-behavior)
* [ ] [How delays interact with execution state and time-based behavior](/docs/concepts/agentic-workflows/agentic-workflow-delays-and-time-based-behavior.md)
* [ ] [How execution statuses, step statuses, and system indicators are represented and interpreted](/docs/concepts/agentic-workflows/agentic-workflow-execution-and-process-model.md#execution-lifecycle)

**Data Model**

* [ ] How Agentic Workflows, executions, and step history are structured and persisted — see Agentic Workflow Data Model **(Topic Coming Soon)**
* [ ] How the data model maps to APIs and webhooks — see Agentic Workflow Data Model **(Topic Coming Soon)**

**Code Steps**

* [ ] [How code steps execute within an Agentic Workflow and interact with variables and execution context](/docs/concepts/agentic-workflows/automation-code-steps.md)
* [ ] Available Python runtimes, execution limits, and pre-installed libraries — see Code Step Runtimes, Limits, and Libraries **(Topic Coming Soon)**
* [ ] How Kizen field values are encoded when passed into and out of code steps — see Kizen Data Types and Data Encoding **(Topic Coming Soon)**
* [ ] Best practices for writing reliable, maintainable, and debuggable code steps — see Code Step Best Practices **(Topic Coming Soon)**

**AI Agent Steps**

* [ ] [How Call LLM, File Extraction, and Audio Transcription steps work and when to use each](/docs/concepts/agentic-workflows/agentic-workflow-ai-agents.md)
* [ ] How to configure confidence thresholds, handle errors, and validate outputs from AI-driven steps — see LLM/AI Action Steps **(Topic Coming Soon)**
* [ ] When to use a code step instead of an LLM step for deterministic logic — see Code Step Best Practices **(Topic Coming Soon)**

**Safeguards & Runtime Controls**

* [ ] How throttling works and what it means for execution timing — see Agentic Workflow Safeguards & Runtime Controls **(Topic Coming Soon)**
* [ ] How infinite loop prevention works for Go To Step loops and cross-Agentic Workflow interactions — see Agentic Workflow Safeguards & Runtime Controls **(Topic Coming Soon)**
* [ ] How the execution kill switch protects against runaway Agentic Workflows — see Agentic Workflow Safeguards & Runtime Controls **(Topic Coming Soon)**

**Permissions**

* [ ] How permissions interact with Agentic Workflows at design time and runtime — see Agentic Workflow Permissions **(Topic Coming Soon)**
* [ ] Why runtime execution bypasses standard record permissions and what that means in practice — see Agentic Workflow Permissions **(Topic Coming Soon)**

**APIs & Webhooks**

* [ ] How to trigger and control Agentic Workflows programmatically via the API — see Agentic Workflow APIs Overview **(Coming Soon)**
* [ ] How to start, pause, resume, and cancel executions via API — see Start Agentic Workflow on Record, Resume Paused Execution, Pause Execution, and Cancel Execution **(Topic Coming Soon)**
* [ ] How webhook triggers work and how to configure POST and GET webhook-based Agentic Workflows — see Webhook Trigger (POST) and Webhook Trigger (GET) **(Topic Coming Soon)**

**Design Best Practices**

* [ ] How to design Agentic Workflows that are linear, observable, and maintainable — see Agentic Workflow Design Best Practices **(Topic Coming Soon)**
* [ ] When to combine steps, reduce branching, and avoid cross-Agentic Workflow entanglement — see Agentic Workflow Design Best Practices **(Topic Coming Soon)**
* [ ] How to plan Agentic Workflows for scale and observability — see Agentic Workflow Design Best Practices **(Topic Coming Soon)**

***

## What's Next

Continue to [Agentic Workflow Core Concepts](/docs/concepts/agentic-workflows/agentic-workflow-core-concepts.md) to build the foundational understanding you need before configuring <code class="expression">space.vars.automations</code>, designing execution strategies, or working with the API.&#x20;

<details>

<summary>Related Topics</summary>

* [Agentic Workflow Core Concepts](/docs/concepts/agentic-workflows/agentic-workflow-core-concepts.md)
* [Agentic Workflow Code Steps](/docs/concepts/agentic-workflows/automation-code-steps.md)

</details>


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