# Creating Calendar Events from Contacts

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**Audience:** Admins, Developers, Solution Architects

**Purpose:** Explains how users create calendar events from <code class="expression">space.vars.contacts</code> using the Google or Microsoft Calendar Integration.
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## Overview

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**Caution:** This setup reflects <code class="expression">space.vars.Kizen\_company\_name</code>'s default configuration. Your administrator may have customized your layout, so columns or navigation may appear differently. Trial accounts may have limited features.
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Creating calendar events from <code class="expression">space.vars.Kizen\_company\_name</code> <code class="expression">space.vars.contacts</code> is useful for scheduling one-time meetings or planned work, such as ad hoc calls, follow-ups, or internal check-ins. Calendar events are created manually and intentionally by users, ensuring full control over what is added to their external calendar.

When creating a calendar event from a <code class="expression">space.vars.contact</code>, <code class="expression">space.vars.Kizen\_company\_name</code> pre-fills key event details and includes a link back to the <code class="expression">space.vars.entity</code> or <code class="expression">space.vars.activity</code> where the event was created. Users review and save the event in Google Calendar or Outlook.

***

## Before You Begin <a href="#when-to-use-postalytics" id="when-to-use-postalytics"></a>

Before creating a calendar event from a <code class="expression">space.vars.entity</code> in <code class="expression">space.vars.Kizen\_company\_name</code>, make sure the following are in place:

* The [Google or Microsoft Calendar Integration](/docs/integrations-and-plugins/integrations/google-and-outlook-calendar/enabling-calendar-integration.md) is enabled in <code class="expression">space.vars.Kizen\_company\_name</code>
* You have access to the <code class="expression">space.vars.entity</code> you want to create an event from
* The <code class="expression">space.vars.entity</code> includes a supported date field with a valid value
* You are signed into the correct Google or Microsoft account in your browser

Keep in mind:

* Calendar events are created only when you select the calendar button.
* <code class="expression">space.vars.Kizen\_company\_name</code> does not automatically create, update, or sync calendar events.
* If required date information is missing, the calendar button will not be available until the field is completed.

{% hint style="info" %}
**Note**: Calendar Integration and Integrated Inbox are completely independent features. Calendar Integration allows users to create calendar events from date fields in <code class="expression">space.vars.Kizen\_company\_name</code>. Integrated Inbox connects email accounts for sending, receiving, and tracking emails.
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***

{% stepper %}
{% step %}

#### Open the Contact Record

Then select a <code class="expression">space.vars.contact</code> from your list of <code class="expression">space.vars.contacts</code>.

<div data-with-frame="true"><figure><img src="/files/vMYfdZJTeq33n1Z5Jf5n" alt="" width="563"><figcaption></figcaption></figure></div>
{% endstep %}

{% step %}

#### Select **Create Event**

On the <code class="expression">space.vars.contact</code>’s profile page, click the three dots next to the calendar icon beside the Birthday field. Select **Create Google Event** or **Create Outlook Event**.

<div data-with-frame="true"><figure><img src="/files/Yo6GJ6nSuW6aBCC3Rp4X" alt=""><figcaption></figcaption></figure></div>
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{% step %}

#### &#x20;<code class="expression">space.vars.Kizen\_company\_name</code> launches the calendar

<code class="expression">space.vars.Kizen\_company\_name</code> launches the calendar provider (Google or Outlook) with the event details pre-filled.

For Google:

<div data-with-frame="true"><figure><img src="/files/KCn85cEqvDY4MQbtUjoS" alt="" width="563"><figcaption></figcaption></figure></div>

For Outlook:

* <code class="expression">space.vars.Kizen\_company\_name</code> generates an `.ical file` containing the event details.
* The file is downloaded to your computer.
* Opening the file adds the event to Outlook, where you can review and save it.
  {% endstep %}

{% step %}

#### Review event details and save event to calendar

The event includes:

* The selected date and time
* The event name
* A link back to the <code class="expression">space.vars.Kizen\_company\_name</code> <code class="expression">space.vars.entity</code> the user was viewing
  {% endstep %}
  {% endstepper %}

Your event should now be created and scheduled in Google or Outlook Calendar.

***

## What's Next

If you haven't done so, learn how to [Enable the Calendar Integration](/docs/integrations-and-plugins/integrations/google-and-outlook-calendar/enabling-calendar-integration.md) from the **App Marketplace**.

<details>

<summary>Related Topics</summary>

* [Google and Outlook Calendar Integration](/docs/integrations-and-plugins/integrations/google-and-outlook-calendar.md)
* [Enabling the Calendar Integration](/docs/integrations-and-plugins/integrations/google-and-outlook-calendar/enabling-calendar-integration.md)

</details>


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